Every product page has a download link where you can access the Templates for all our products.
These are located on each of the individual product pages just under the green download PDF button.
All our Microsoft® Word label Templates are compatible with all word versions including 2007, 2010, 2016 and Office 365.
If the label template grid is not visible upon opening the document, activate the show grid lines under Table tools-layout-view grid lines.
Using Microsoft® Word files
Microsoft Word ®Templates are more suited to text applications such as address labels, shipping labels or product labels.
You can insert jpegs or other files to print labels into the Template which is a Microsoft word table. When using images, it can be done but there will be some learning and tweaking involved.
When circle templates are opened, you will not see a circle, it will be a square. You will need to centre your text or image and ensure all the corners are left clear.
This article from Allen Wyatt is very detailed and informative if you are having trouble centering your text and/or images.
Check Your Printer Settings
Open your print dialogue and check the following
To change your printer’s settings, head to either Settings > Devices > Printers & Scanners or Control Panel > Hardware and Sound > Devices and Printers. In the Settings interface, click a printer and then click “Manage” to see more options. In the Control Panel, right-click a printer to find various options.
- Page size is set to A4 (Not US Letter Size)
- Paper Type is set to Labels (or Heavyweight if Labels is not available)
- Paper Source is set to Rear Tray or Manual Feed
- Page Scaling is set to Actual Size (Not fit, or scale)
- Scaling – Paper Size Auto Adjustment
Word document > File > Options >
Under Print >> Clear / Uncheck Scale content for A4 or 8.5 x 11″ paper sizes
NOTE: This setting can be counter-intuitive; investigate both the CHECKED and UNCHECKED settings; select the setting that provides the desired result.
The following might apply to per page output up to sixteen-per-page:
Word document > File > Print Preview > Page Setup > tab Layout >>
Under Page Format >>
Ensure Pages per Sheet is set to 1
Stop MS Word scaling your content
- In the Main Print Screen Click on Page Setup at the bottom
- Under the Paper tab click Print Options
- Select ADVANCED.
- Scroll down to the PRINT section
- Remove the tick from “Scale content for A4 or 8.5 x 11 sizes” and click Ok.
Before printing on your labels, always test print on a plain sheet of paper. Hold the printed sheet behind the label sheet to check the alignment of your layout to see that everything lines up with the die-cut lines. This is easier to see when held up against a window or a light. When satisfied with the layout, print on to the label sheet.
You can also remove the waste around the labels to help to see where adjustments can be made if needed.
All printers are different so you may need to align and adjust your sheet tray to allow the label sheet to run straight and from left to right.
To produce landscape labels, you will need to alter the text direction which is in the layout tab and use the text and positioning direction tools, as highlighted below.
How to make a word template
1. Open a new Word document, click on mailings in the top panel then labels second from right in the panel below.
2. Select the options button at the bottom then Microsoft in the vendor’s window which is at the top of the list.
3. In the product, number window Scroll down to the second A4 portrait option and then select the new label button at the bottom
4. Enter all the dimensions in Centimetres.
5. Press the Ok button at the bottom then the new document button and your template should open.
To insert images
Click on the top left-hand cell and go to insert 3rd from the left at the top of the page and select pictures and select your picture from wherever it is saved.
You can then move the image around and alter the size and position if you want to.
When you are happy copy and paste into each of the other cells.
Print out on plain paper and measure with a ruler all the dimensions just to double-check.
Make sure your paper tray is correctly aligned and select heavy paper or labels in your printer settings menu when you get your labels.
Using PDF files
PDF templates are best suited to design software such as Adobe InDesign and Illustrator.
Utilising layers in these programs will help with positioning.
Adobe InDesign – place template on a separate layer to guide where to place the artwork.
Adobe Illustrator – open file in Illustrator and create artwork on a new layer.
If you want to create labels with bleed you will need to make your print material at least .5mm larger than the outside shape, then save as a PDF for the print to fit the actual label.
When printing, ensure no scaling or page fitting is selected.